Transportation Software for Skilled Nursing Facilities
Get residents to dialysis, specialists, and follow-up appointments on time — without the paper run sheet and the phone calls. Built for the way SNFs actually dispatch their own vans.
Your nurses shouldn’t be chasing the van
A skilled nursing facility moves residents to standing dialysis, specialist visits, and follow-ups every single day. When that schedule lives on a printed run sheet, the front desk has no idea where the vans are, nurses interrupt their rounds to ask, and one late return throws off the whole afternoon.
Miss an appointment and it’s not just a rescheduling headache — it’s a resident who didn’t get care and a clinical team asking what happened. The logistics deserve better than paper.
Built for daily resident transport
Schedule recurring dialysis and one-off specialist trips, assign drivers, and adjust the day in real time from one screen.
Nurses stop asking “where’s the van?”
Live driver location and trip status mean the floor always knows when a resident left and when they’re due back.
Fewer missed appointments
Conflict detection and instant updates keep trips from slipping through the cracks, so residents get to care on time.
Compliance-ready records
Export CMS-1500 and EVV-compatible data from the trips drivers already logged — no after-the-fact paperwork.
Privacy-focused
Resident transport data is stored on HIPAA-covered Google Cloud under a signed BAA — encrypted, access-controlled, and limited to the logistics (who goes where, when, with which driver). No clinical records.
Easy for drivers
Drivers see their trips on a phone, tap to accept, and update status as they go. Nothing to print.
Frequently Asked Questions
- How does RunSheet Pro help a skilled nursing facility?
- It replaces the paper run sheet your office prints each morning with a live schedule. Staff build the day’s resident trips — dialysis, specialists, follow-ups — assign drivers, and track every trip in real time. Drivers get their schedule and update statuses from a phone, so the front desk always knows where residents are.
- Does it handle recurring dialysis schedules?
- Yes. Recurring trips like standing dialysis appointments can be scheduled ahead, and conflict detection warns you before a driver gets double-booked across the day.
- Is it HIPAA-safe for an SNF?
- Yes. Coordinating transport means handling a resident’s name, destination, and schedule — which is protected health information (PHI). We treat it that way: it’s stored on HIPAA-covered Google Cloud under a signed Business Associate Agreement (BAA), encrypted in transit and at rest, with role-based access and audit logging. RunSheet Pro keeps only what transport needs — not clinical records or diagnoses.
- Can we generate billing and compliance documentation?
- Yes. You can export billing and compliance records (CMS-1500) and EVV-compatible data directly from completed trips, instead of reconstructing the day from paper afterward.
- How long does it take to get started?
- You can start a 14-day free trial with no credit card, and try an interactive demo with sample data first. Most facilities can build their first day’s run sheet the same day they sign up.
Get your residents to care on time
14-day free trial. No credit card required. 30-day money-back guarantee.
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