Run Sheet Software for Patient Transport
Replace paper run sheets and spreadsheets with a live, digital run sheet your office builds and your drivers carry on their phones. Built for skilled nursing, assisted living, and clinic-owned transport fleets.
The paper run sheet is costing you more than paper
Every morning the office prints a run sheet and hands it to drivers. The moment an appointment moves, a driver runs late, or a trip gets added, that paper is wrong — and the only way to fix it is a phone call. Nobody in the office actually knows where the vans are.
Spreadsheets don’t solve it either. They’re still static, still printed, and still blind to what’s happening in the field. Double-bookings slip through. Residents miss appointments. And when it’s time to bill or prove a trip happened, you’re reconstructing the day from memory.
Build the run sheet once, in real time
Your office schedules appointments, assigns drivers, and manages the whole day from the web app. Changes sync instantly — no reprinting, no stale paper.
Drivers carry it on their phone
Drivers get push notifications for new trips, tap to accept, and update statuses as they go. The paper run sheet stays out of the van for good.
Conflict detection built in
The schedule warns you before you double-book a driver, so overlaps get caught at the desk instead of in the field.
Real-time visibility
The office sees driver locations and trip statuses live. Nurses stop asking “when is the van coming back?” and families get peace of mind.
Compliance-ready exports
Generate billing and compliance exports (CMS-1500) and EVV-compatible data from the same record drivers already updated — no rebuilding the day after the fact.
Privacy-focused by design
Resident transport data is stored on HIPAA-covered Google Cloud under a signed BAA — encrypted, access-controlled, and limited to the logistics (who goes where, when, with which driver). No clinical records.
Frequently Asked Questions
- What is a run sheet?
- A run sheet is the daily schedule of patient transportation trips — which residents need to get to which medical appointments, when, and with which driver. Care facilities have traditionally built run sheets on paper or in spreadsheets and handed printed copies to drivers each morning.
- What is run sheet software?
- Run sheet software replaces the paper or spreadsheet run sheet with a live digital version. Office staff build the schedule in a web app, assign drivers, and the run sheet syncs instantly to drivers’ phones. Statuses update in real time, so the office always knows where each trip stands without phone calls.
- How is this different from a spreadsheet?
- A spreadsheet is static — once printed, it’s out of date the moment something changes, and the office has no visibility into what’s happening in the field. RunSheet Pro updates in real time, catches double-booked drivers with conflict detection, sends drivers push notifications, tracks live location, and produces compliance-ready exports. No reprinting, no phone tag.
- Do drivers need to learn complicated software?
- No. Drivers open the mobile app and see their assigned trips for the day. They tap to accept a trip and update its status (departed, arrived, returning, completed). That’s it — it’s simpler than reading a paper run sheet, and there’s nothing to print.
- Does run sheet software store protected health information (PHI)?
- Yes. A run sheet handles a resident’s name, destination, and schedule — which is protected health information (PHI). We treat it that way: it’s stored on HIPAA-covered Google Cloud under a signed Business Associate Agreement (BAA), encrypted in transit and at rest, with role-based access and audit logging. RunSheet Pro keeps only what transport needs — not clinical records or diagnoses.
- How much does it cost?
- Founder's pricing is $149 per site per month with every feature included — web app, driver mobile app, real-time tracking, conflict detection, and compliance exports. It comes with a 14-day free trial (no credit card required) and a 30-day money-back guarantee.
Retire the paper run sheet
14-day free trial. No credit card required. 30-day money-back guarantee.
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