Patient Transportation Software for Care Facilities
Schedule appointments, dispatch drivers, and track every trip in real time. RunSheet Pro is built for skilled nursing, assisted living, and clinic-owned fleets that run their own patient transportation — not commercial brokerages.
Managing facility transportation shouldn’t mean paper and phone calls
Care facilities move residents to dialysis, specialists, and follow-ups every single day. When that schedule lives on paper or a spreadsheet, the office is flying blind: no idea where the vans are, no warning when a driver is double-booked, and a scramble every time an appointment changes.
Commercial NEMT platforms aren’t the answer either — they’re built for brokerages and claims, not for a facility that just needs to get its own residents to their appointments. You end up paying for complexity you’ll never use.
Schedule the whole day in one place
Build appointments, assign drivers, and manage every trip from a single web app. Changes sync instantly to drivers — no reprinting.
Dispatch to drivers’ phones
Drivers get push notifications, accept trips, and update statuses on the go. The office always knows the current state of every run.
Real-time location tracking
See where every van is and when it’s coming back. Nurses and families stop guessing.
Conflict detection
Get warned before you double-book a driver, so overlaps are caught at the desk instead of in the field.
Compliance-ready exports
Produce billing and compliance exports (CMS-1500) and EVV-compatible data straight from the trips your drivers already logged.
Privacy-focused by design
Resident transport data is stored on HIPAA-covered Google Cloud under a signed BAA — encrypted, access-controlled, and limited to the logistics (who goes where, when, with which driver). No clinical records.
Frequently Asked Questions
- What is patient transportation software?
- Patient transportation software helps care facilities schedule and manage transportation for residents to medical appointments. The office builds the daily schedule, assigns drivers, and tracks each trip in real time, while drivers receive their assignments and update statuses from a mobile app.
- Who is RunSheet Pro built for?
- Skilled nursing facilities, assisted living communities, and clinic-owned transport fleets that schedule and dispatch their own patient transportation — as opposed to large commercial NEMT carriers. If your office builds a daily run sheet and your drivers carry residents to appointments, RunSheet Pro is built for you.
- How is this different from NEMT software for transport companies?
- Most non-emergency medical transport (NEMT) software is built for commercial carriers managing brokered rides, claims, and large fleets. RunSheet Pro is built for the care facility itself — simple daily scheduling, driver dispatch, real-time tracking, and compliance exports, without the overhead of a brokerage platform.
- Does it work on mobile for drivers?
- Yes. Drivers use a mobile app that shows their assigned trips, sends push notifications for new assignments, and lets them update trip status and share real-time location. The office sees those updates live.
- Does it store protected health information (PHI)?
- Yes. Coordinating transport means handling a resident’s name, destination, and schedule — which is protected health information (PHI). We treat it that way: it’s stored on HIPAA-covered Google Cloud under a signed Business Associate Agreement (BAA), encrypted in transit and at rest, with role-based access and audit logging. RunSheet Pro keeps only what transport needs — not clinical records or diagnoses.
- How much does it cost?
- Founder's pricing is $149 per site per month with every feature included, plus a 14-day free trial (no credit card required) and a 30-day money-back guarantee.
Move your residents without the paperwork
14-day free trial. No credit card required. 30-day money-back guarantee.
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